Confidentialité des données.
1. Data protection at a glance.
Responsible with regard to the data protection laws, in particular the EU General Data Protection Regulation (GDPR), is:
Advancis Software & Services GmbH
Monzastraße 3
63225 Langen / Germany
Your rights as a concerned person
You can contact our data protection officer anytime to claim the following rights:
– Information about the data stored by our company and their use,
– Correction of non-correct personal data,
– Deletion of the data stored by our company,
– Limitation of data use, provided we are not yet allowed to delete your data due to legal obligations,
– Objection against the use of your data by our company and
– Data portability, provided you have agreed to data use or concluded a contract with us.
Provided you have given us your consent, you can revoke it anytime with future effect. You can file a complaint at the responsible supervisory authority anytime. Your responsible supervisory authority depends on the federal state of your place of residence, your work or the assumed infringement. A list of supervisory authorities (for the non-public sector) can be found under: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html .
2. General notes and mandatory information
Purpose of data use by the responsible body and third parties
We process your personal data only for the purposes named in this data privacy policy. A transfer of your personal data to third parties other than for the indicated purposes does not occur. We only transfer your personal data to third parties if:
– You have given us your specific consent for doing so,
– The use is required for realization of a contract concluded with you,
– The use is required for fulfilment of a legal obligation,
the use is required for safeguarding legitimate interests and there is no reason to believe that you have a mostly legitimate interest in non-transfer of your data.
Deletion or blocking of data
We adhere to the principles of data avoidance and data minimization. We store your personal data only as long as required for the named purposes or according to the diverse retention periods stipulated by law. After expiry of the given purpose or of these periods, the corresponding data will be blocked or deleted routinely and according to the legal stipulations.
SSL encryption
To protect the security of your data during transfer, we use encryption methods corresponding to the state-of-the art (e.g. SSL) via HTTPS.
3. Data collection on our website
In order for our website to function technically, it is necessary, as with regard to all websites, that we sometimes store small files on the devices of our website visitors.
What is a cookie?
A cookie is a small file that is stored on the user’s computer or mobile device when visiting a website. The cookie enables the website to remember, for example, entries or settings made by the user (user name, language, font size and other display parameters) for a certain period of time, so that users do not have to enter this information again each time they visit the website or switch from one page to another.
You can review and/or delete cookies at your discretion. You receive more information about this at aboutcookies.org. You have the option to delete all cookies already stored on your computer, and you can configure most browsers to block cookies. However, if you do so, you may have to manually adjust some settings each time you revisit a website, and you may not be able to access some services and features.
Borlabs cookie
This website uses Borlabs cookie which sets a technically necessary cookie to store your cookie consents. Borlabs Cookie does not process any personal data. The Borlabs cookie stores your consents that you gave when you entered the website. If you wish to revoke these consents, simply delete the cookie in your browser. When you re-enter/reload the website, you will be asked again for your cookie consent.
Contact and Forms
We provide the following forms on our website: the form for requesting a product demo (WinGuard/AIM/AOP), the form for requesting a service consultation, and the newsletter sign-up form in the footer of our pages.
For the product demo and service forms, we collect the product or topic category you select, as well as your name, company, ZIP code, country, phone number, email address, your preferred date (if applicable), and your message to us. This data is processed for the purpose of handling and responding to your inquiry based on your consent pursuant to Article 6(1)(a) of the GDPR, which you provide by checking the corresponding box on the form and which you may revoke at any time with future effect. For this purpose, your information will be forwarded via email to the relevant department and additionally stored in the form submissions section of our content management system to ensure that inquiries are not lost even in the event of technical issues with the email inbox. The stored submissions will be deleted no later than six months after the conclusion of the communication, provided that no contractual relationship arises from the inquiry; in this case, the retention period is governed by the commercial and tax law retention periods applicable to the respective contractual relationship.
The newsletter sign-up form collects your first name, last name, and email address. Further processing of this data, including the legal basis, retention period, and the mailing service provider used, is governed by Section 5 of this Privacy Policy.
Storage of log files
Upon each website visit, our system logs data and information from the computer system of the calling up PC in an automatized way. The temporary storage of the IP address, date and time of access by the system is required to enable display of the website at the user’s computer. For this purpose, the IP address of the user has to remain stored at least for the duration of the website visit. Further storage might be possible. In this case, the IP addresses of the users will be deleted as soon as the ring memory overwrites this address again. An evaluation of the data for marketing purposes will not be effected in this context.
Use of Google Analytics
If you have given your consent, Google Analytics, a web analysis service of Google Ireland Limited (“Google”) is used on this website. The use includes the “Universal Analytics” operating mode. This makes it possible to assign data, sessions and interactions across multiple devices to a pseudonymous user ID and thus analyse a user’s activities across devices. Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users interact with the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, if IP anonymisation is activated on this website, Google will reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area beforehand. We would like to point out that on this website Google Analytics has been extended to include IP anonymisation in order to ensure anonymous collection of IP addresses (so-called IP masking). The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data. For more information on terms of use and data protection, please visit https://www.google.com/analytics/terms/gb.html or https://policies.google.com/?hl=en .
Purposes of the Processing
On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services related to website and Internet use.
Legal Basis
The legal basis for the use of Google Analytics is your consent in accordance with Art. 6 para. 1 lit. a GDPR.
Recipients or Categories of Recipients
The recipient of the collected data is Google.
Duration of Data Storage
The data sent by us and linked to cookies, user-identifiers (e.g. User-IDs) or advertising-identifiers are automatically deleted after 14 months. Data whose retention period has been reached is automatically deleted once a month.
Rights of the Persons affected
You can revoke your consent at any time with effect for the future by blocking the storage of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functionalities of this website to their full extent.
You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the Browser Add-on ( https://tools.google.com/dlpage/gaoptout?hl=en ). Opt-out cookies will prevent future collection of your data when you visit this website. To prevent Universal Analytics from collecting data across different devices, you must opt-out on all systems used.
Use of Google Tag Manager
If you have given your consent, Google Tag Manager is used on this website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Tag Manager is a tool that allows us to embed tracking or statistical tools and other technologies on our website. The Google Tag Manager itself does not create user profiles, does not store cookies and does not perform any independent analyses. It only serves to manage and execute its integrated tools. However, the Google Tag Manager records your IP address which may also be transmitted to Google’s parent company in the United States.
The use of the Google Tag Manager is based on Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in a quick and uncomplicated integration and management of various tools on his website. If a corresponding consent has been requested, the processing is based exclusively on Art. 6 para. 1 lit. a GDPR; the consent can be revoked anytime.
4. Plugins and Tools
Map Display – OpenStreetMap
On our “Channel Partner” page, we display our partners’ locations on an interactive map. We programmed the map ourselves. We load the map data (map tiles) from OpenStreetMap (OSM). The provider is the OpenStreetMap Foundation (OSMF), St. John’s Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom.
When the map loads, your browser retrieves the map tiles directly from OSMF servers. For technical reasons, your IP address, information about your browser, device, and operating system, the URL of our website (referrer), the date and time of the request, and the map sections retrieved are transmitted to the OSMF. According to its own statements, the OSMF uses this data for the technical operation, security, and planning of its services. It also uses the data in anonymized and aggregated form for statistical analysis and research purposes. We have no influence over further processing by the OSMF.
The OSMF delivers the map tiles via a content delivery network operated by the U.S. provider Fastly, Inc. Which server processes your request depends on your location; therefore, your data may be processed in the United Kingdom and the United States. The European Commission has issued an adequacy decision for the United Kingdom (Art. 45 GDPR). Fastly is certified under the EU-U.S. Data Privacy Framework, for which the European Commission has also issued an adequacy decision.
The legal basis is Article 6(1)(f) of the GDPR. Our legitimate interest lies in clearly displaying the locations of our partners so that you can easily find a partner near you. You have the right to object to this processing on grounds relating to your particular situation (Article 21 of the GDPR).
For more information on how your data is handled, please see the OSMF Privacy Policy: https://wiki.osmfoundation.org/wiki/Privacy_Policy. The map data is licensed under the Open Database License (ODbL).
Embedded YouTube videos
If you have given your consent, Youtube videos are embedded on this website. Operator of these plugins is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit a page with the YouTube plugin, a connection to the servers of Youtube will be established. Youtube will be informed about which pages you visit. If you are logged into your Youtube account, Youtube can assign your surf behaviour. This can be prevented by logging out of your Youtube account before.
If a Youtube video is started, the operator uses cookies which collect information about the user behaviour.
If storage of cookies for the GoogleAd program has been deactivated, it is not likely that such cookies will be taken during watching Youtube videos. However, Youtube stores non-personal use information in other cookies. To prevent that, you have to block cookies storage in your browser.
Further information with regard to data protection “Youtube“ can be found in the data privacy policy of the operator under: https://www.google.de/intl/de/policies/privacy/
Social Plugins
Our websites use Social Plugins of the providers listed below, The plugins are marked by the corresponding logo.
Via these plugins, it might be that personal data are sent by the service providers and used by them. We prevent such unconscious and undesired data collection and transfer to the service provider by a 2 click solution. To activate a desired social plugin, it first has to be activated by clicking on the corresponding button. Only by activation of this plugin, the collection of information and their transfer to the service provider is triggered. We ourselves do not collect any personal data via the social plugins or their use.
We have no influence on which data an activated plugin is collecting and how they are used by the provider. Currently it has to be assumed that a direct connection to the services of the providers will b established and that at least the IP address and device-related information will be collected and used. It might also be that service providers try to store cookies on the used computer. Which data is collected and how it is used can be looked up in the data protection notes of the particular service provider. Note: If you are logged into facebook at the same time, facebook can identify you as user of a particular page.
We have integrated the social media buttons of the following companies on our website:
Matterport
Insofar as you have given your consent, this website uses the Matterport service of Matterport Inc, 352 E. Java Dr. Sunnyvale, CA 94089, USA.
When you visit one of our pages equipped with a Matterport 3D tour, a connection to Matterport’s servers is established. In doing so, your IP address, browser version and displaying device, origin and destination URL and the ID of the respective 3D tour are transmitted to the Matterport servers in the USA. Matterport is certified under the terms of the “EU – U.S. Privacy Shield Framework”. The use of Matterport is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. Further information on the handling of user data can be found in Matterport’s privacy policy at: https://matterport.com/legal/privacy-policy/ .
Fonts
We use self-hosted font files to display fonts on our website. These are delivered directly from our own server, so that when you visit our website, no connection is established to the servers of an external font provider, and no personal data – such as your IP address – is transmitted to a third party.
jQuery technologies
This site uses the jQuery service to optimize loading speeds and the design and display of the content of our website on different devices. This is a service of the jQuery Foundation, hereinafter referred to as “jQuery”.
In order to deliver the content of our website quickly, the service uses JavaScript libraries. Corresponding files are loaded from the CDN server, insofar as they are not already available in your browser cache due to a visit to another website. In the case of a connection to the CDN server, your IP address is recorded. It cannot be ruled out that a connection is made to a server outside the EU. The legal basis is Art. 6 para. 1 lit. f) GDPR. Our legitimate interest lies in accelerating the loading times of our website and optimizing our homepage. To prevent the execution of the Java Script code of jQuery in total, you can install a so-called Java Script blocker, such as noscript.net or ghostery.com. However, if you prevent or restrict the execution of the Java Script code, for technical reasons this may mean that not all content and functions of our website will be available.
This site uses the jQuery service to optimize loading speeds and the design and display of the content of our website on different devices. This is a service of the jQuery Foundation, hereinafter referred to as “jQuery”.
In order to deliver the content of our website quickly, the service uses JavaScript libraries. Corresponding files are loaded from the CDN server, insofar as they are not already available in your browser cache due to a visit to another website. In the case of a connection to the CDN server, your IP address is recorded. It cannot be ruled out that a connection is made to a server outside the EU. The legal basis is Art. 6 para. 1 lit. f) GDPR. Our legitimate interest lies in accelerating the loading times of our website and optimizing our homepage. To prevent the execution of the Java Script code of jQuery in total, you can install a so-called Java Script blocker, such as noscript.net or ghostery.com. However, if you prevent or restrict the execution of the Java Script code, for technical reasons this may mean that not all content and functions of our website will be available.
Job Postings (Personio)
We display current job openings on our careers page. The content is displayed on the server side; at this point, your browser has not yet established a connection to Personio’s servers. Clicking on a job posting will redirect you to a separate recruiting page operated by Personio SE & Co. KG, Seidlstraße 3, 80335 Munich, at https://advancis.jobs.personio.com/?language=de, where you can apply. The processing of your data as part of the application process and through the operation of this recruiting site is not covered by this Privacy Policy but is governed by its own Privacy Policy at https://advancis.jobs.personio.com/privacy-policy?language=de.
Other plugins
The following plugins are also used on this website. These do not collect any personal data.
– Yoast SEO is a search engine optimization plugin for WordPress. According to WP Support ( https://wordpress.org/support/topic/yoast-gdpr/ ), the tool does not store any personal data.
5. Newsletter
Insofar as you have given your consent, Rapidmail is used on this website for the sending of newsletters. The provider is Positive Group Deutschland GmbH, Wentzingerstraße 21, 79106 Freiburg im Breisgau, Germany.
Rapidmail is a service with which amongst others the sending of newsletters can be organized and analyzed. The data you enter for the purpose of receiving the newsletter is stored on Rapidmail’s servers in Germany. If you do not want Rapidmail to analyze your data, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in each newsletter message. With the help of Rapidmail, it is possible for us to analyze our newsletter campaigns. For example, we can see whether a newsletter message was opened and which links, if any, were clicked. In this way, we can determine, among other things, which links were clicked on particularly often. Rapidmail also allows us to subdivide (“cluster”) newsletter recipients based on various categories. In doing so, the newsletter recipients can be subdivided according to the selection of the desired newsletters. In this way, the newsletters can be better adapted to the respective target groups.
The processing of the data entered in the newsletter registration form is based exclusively on your consent (§ 6 para. 1 lit. b GDPR). You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.
The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data that has been stored with us for other purposes remains unaffected by this.
After you have unsubscribed from the newsletter distribution list, your e-mail address will be stored with us or with the newsletter service provider in a blacklist to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with the legal requirements for sending newsletters (legitimate interest within the meaning of § 6 para. 1 lit. g GDPR). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest. For more details, please refer to the data protection provisions of Rapidmail at: https://www.rapidmail.de/datenschutz .
We have concluded a contract with Rapidmail in which we oblige Rapidmail to protect our customers’ data and to not pass it on to third parties.
To protect the newsletter sign-up form from abusive automated use, we also use the CaptchaFox service provided by Scoria Labs GmbH, Fokkerstr. 2, 85399 Hallbergmoos. When you submit the sign-up form, your browser connects to CaptchaFox’s servers. During this process, your IP address, information about your browser type, device type, and operating system, as well as the time of access, are processed to distinguish between human users and automated access. According to CaptchaFox, no cookies are set during this process; the data is not permanently stored after the verification is complete and is processed exclusively on servers within the European Union. Unlike the actual newsletter distribution, this processing is not based on your consent but on Article 6(1)(f) of the GDPR. Our legitimate interest lies in protecting the registration process from spam and automated abuse. You have the right to object to this processing on grounds relating to your particular situation (Article 21 of the GDPR). For more information, please refer to CaptchaFox’s privacy policy at Privacy Policy for End Users - CaptchaFox.
6. Other
Change of our data protection policy
We reserve the right to adapt this data protection policy so that it always corresponds to the current legal requirements and in order to realize changes of our services, e.g. upon introduction of new services. For your repeated visit, this new data protection policy will apply.
Questions to the data protection officer
In case of any questions related to data protection, please write an e-mail to our data protection officer: [email protected]